Standard Response Protocol

HOLD SECURE LOCKDOWN EVACUATE SHELTER

STUDENT SAFETY

Creating a safer school climate for our students and staff is our priority. Classroom response to an incident is critical in creating a safer school environment. Weather events, fire, accidents, intruders, and other threats to student safety are scenarios planned and trained for by students, teachers, staff, and administration in partnership with our first responders. 

Ashland School District uses the I Love U Guys Foundation's Standard Response Protocol (SRP).

STANDARD RESPONSE PROTOCOL (SRP)

The SRP is not based on one individual possible scenario but on the response to any given scenario.  One significant benefit of the SRP is the standard language used by all responders; this includes students, parents, staff, and first responders. The protocol also allows for a predictable series of actions as an event unfolds.

The SRP is based upon five actions: HOLD, SECURE, LOCKDOWN, EVACUATE, and SHELTER. Each has specific staff and student directives that are unique to the action.

We ask that you do not call or go to the school during any of the scenarios listed below. Doing so could put you or others in danger. Do not call or text the student’s cell phone. This may put them in danger. The District will communicate with you once we have more information to share. Reliable information and updates can be viewed on the school and District webpages.  If parents and guardians need further action, the District will communicate that information with instructions through the district notification system and the District website.

STANDARD RESPONSE PROTOCOL

tit II STANDARD ® RESPONSE PROTOCOL Hold “In Your Classroom or Area” Students are trained to: • Clear the hallways and remain in their area or room until the “All Clear” is announced • Do business as usual Adults and staff are trained to: • Close and lock the door • Account for students and adults • Do business as usual SECURE “Get Inside. lock outside doors” Students are trained to: • Return to inside of building • Do business as usual Adults and staff are trained to: • Bring everyone indoors • Lock the outside doors • Increase situational awareness • Account for students and adults • Do business as usual INFoRMATIoN FoR PARENTS ANd GUARdIANS Our school has adopted The “I Love U Guys” Foundation’s Standard Response Protocol (SRP). Students and staff will be training, practicing, and drilling the protocol. CoMMoN lANGUAGE The Standard Response Protocol (SRP) is based on an allhazards approach as opposed to individual scenarios. Like the Incident Command System (ICS), SRP utilizes clear common language while allowing for flexibility in protocol. The premise is simple - there are five specific actions that can be performed during an incident. When communicating these, the action is labeled with a “Term of Art” and is then followed by a “Directive.” Execution of the action is performed by active participants, including students, staff, teachers and first responders. The SRP is based on the following actions: Hold, Secure, Lockdown, Evacuate, and Shelter. EVACUATE “To a location” Students are trained to: • Leave stuff behind if required to • If possible, bring their phone • Follow instructions Adults and staff are trained to: • Bring roll sheet and Go Bag (unless instructed not to bring anything with them, dependent on reason for evacuation.) • Lead students to Evacuation location • Account for students and adults • Report injuries or problems using Red Card/Green Card method. SHElTER “State Hazard and Safety Strategy” Hazards might include: • Tornado • Hazmat • Earthquake • Tsunami Safety Strategies might include: • Evacuate to shelter area • Seal the room • Drop, cover and hold • Get to high ground Students are trained in: • Appropriate Hazards and Safety Strategies Adults and staff are trained in: • Appropriate Hazards and Safety Strategies • Accounting for students and adults • Report injuries or problems using Red Card/Green Card method. loCKdoWN “locks, lights, out of Sight” Students are trained to: • Move away from sight • Maintain silence • Do not open the door Adults and staff are trained to: • Recover students from hallway if possible • Lock the classroom door • Turn out the lights • Move away from sight • Maintain silence • Do not open the door • Prepare to evade or defend II II K12 2021 . STANDARD RESPONSE PROTOCOL STANDARD ® RESPONSE PROTOCOL PARENT GUIdANCE In the event of a live incident, parents may have questions about their role. SECURE “Get Inside. lock outside doors” Secure is called when there is something dangerous outside of the building. Students and staff are brought into the building and the outside doors will be locked. The school might display the Building is Secured poster on entry doors or nearby windows. Inside, it will be business as usual. SHoUld PARENTS CoME To THE SCHool dURING A SECURE EVENT? Probably not. Every effort is made to conduct classes as normal during a secure event. Additionally, parents may be asked to stay outside during a Secure event. WHAT IF PARENTS NEEd To PICK UP THEIR STUdENT? Depending on the situation, it may not be safe to release the student. As the situation evolves, Secure might change to a Monitored Entry and/or Controlled Release. WIll PARENTS bE NoTIFIEd WHEN A SCHool GoES INTo SECURE? When a secure event is brief or the hazard is non-violent, like a wild animal on the playground, there may not be a need to notify parents while the Secure is in place. With longer or more dangerous events, the school should notify parents that the school has increased their security. loCKdoWN “locks, lights, out of Sight” A Lockdown is called when there is something dangerous inside of the building. Students and staff are trained to enter or remain in a room that can be locked, and maintain silence. A Lockdown is only initiated when there is an active threat inside or very close to the building. SCHOOL IS SECURED MONITORED ENTRY AND CONTROLLED RELEASE ESCUELA BAJO PROTECCIÓN ENTRADA VIGILADA Y SALIDA CONTROLADA © Copyright 2009-2020, All Rights Reserved. The “I Love U Guys” Foundation. Conifer, CO. The Standard Response Protocol and Logo are Trademarks of The “I Love U Guys” Foundation and may be registered in certain j04/16ictions. This material may be duplicated for distribution per “SRP Terms of Use”. SRP-K12 Secure Monitored Door Poster_EN-SP | V 3.0 | Revised: 04/31/2020 SHoUld PARENTS CoME To THE SCHool dURING A loCKdoWN? The natural inclination for parents is to go to the school during a Lockdown. Understandable, but perhaps problematic. If there is a threat inside the building, law enforcement will be responding. It is unlikely that parents will be granted access to the building or even the campus. If parents are already in the school, they will be instructed to Lockdown as well. SHoUld PARENTS TExT THEIR STUdENTS? The school recognizes the importance of communication between parents and students during a Lockdown event. Parents should be aware though, during the initial period of a Lockdown, it may not be safe for students to text their parents. As the situation resolves, students may be asked to update their parents on a regular basis. In some cases, students may be evacuated and transported off-site for a student-parent reunification. WHAT AboUT UNANNoUNCEd dRIllS? The school may conduct unscheduled drills, however it is highly discouraged to conduct one without announcing that it as a drill. That’s called an unannounced drill and can cause undue concern and stress. Parents should recognize that the school will always inform students that it is a drill during the initial announcement. It’s important to differentiate between a drill and an exercise. A drill is used to create the “Muscle Memory” associated with a practiced action. There is no simulation of an event; this is simply performing the action. An exercise simulates an actual event to test the capacity of personnel and equipment. CAN PARENTS obSERVE oR PARTICIPATE IN THE dRIllS? The school welcomes parents who wish to observe or participate in drills. DRILL IN PROGRESS NO ONE IN OR OUT SIMULACRO EN CURSO NO SE PERMITE LA ENTRADA O SALIDA DE NADIE © Copyright 2009-2020, All Rights Reserved. The “I Love U Guys” Foundation. Conifer, CO. The Standard Response Protocol and Log o are Trademarks of The “I Love U Guys” Foundation and may be registered in certain jurisdictions. This material may be duplicated for distribution per “SRP Terms of Use”. Drill in Progress_EN-SP | V 3.0 | Revised: 04/16/2020 © Copyright 2009-2020, All Rights Reserved. The “I Love U Guys” Foundation. Conifer, CO. The Standard Response Protocol and Logo are Trademarks of The “I Love U Guys” Foundation and may be registered in certain jurisdictions. This material may be duplicated for distribution per “SRP Terms of Use”. SRP-K12 2021 Parent Handout | V 3.0 | Revised: 04/21/2020 | http://iloveuguys.org

Hold logo

HOLD

“IN YOUR CLASSROOM OR AREA”

  • Students are trained to:

    • Clear the hallways and remain in their area or room until the “All

      Clear” is announced

    • Do business as usual

  • Adults and staff are trained to: 

    • Close and lock the door|

    • Account for students and adults

    • Do business as usual

ILYG logo

SECURE

"GET INSIDE, LOCK OUTSIDE DOORS"

Secure is called when there is something dangerous outside of the building. Example: wild animal, nearby police investigation, etc.

  • Students are trained to:

    • Return to the inside of the building

    • Business as usual

  • Adults and staff are trained to:

    • Bring everyone indoors

    • Lock the outside doors

    • Increase situational awareness

    • Account for students and adults

    • Business as usual

lockdown logo

LOCKDOWN

"LOCKS, LIGHTS, OUT OF SIGHT"

A lockdown is only initiated when there is an active threat inside or very close to the building.

  • Students are trained to:

    • Move away from sight

    • Maintain silence

    • Do not open the door

  • Adults and staff are trained to:

    • Recover students from the hallway if possible

    • Lock the classroom door

    • Turn out the lights

    • Move away from sight

    • Maintain silence

    • Do not open the door

    • Prepare to evade or defend

evacuate logo

 EVACUATE

"TO A LOCATION"

  • Students are trained to:

    • Leave stuff behind if required to

    • If possible, bring their phone

    • Follow instructions

  • Adults and staff are trained to:

    • Bring roll sheet and Go Bag (unless instructed not to bring anything with them, dependent on the reason for evacuation)

    • Lead students to the Evacuation location

    • Account for students and adults

    • Report injuries or problems using Red Card/Green Card method

SHELTER logo

SHELTER

"STATE HAZARD AND SAFETY STRATEGY"

  • Hazards might include:

    • Tornado

    • Hazmat

    • Earthquake

    • Tsunami

  • Safety strategies might include:

    • Evacuate to the shelter area

    • Seal the room

    • Drop, cover and hold

    • Get to high ground

  • Students are trained in:

    • Appropriate Hazards and Safety Strategies

  • Adults and staff are trained to:

    • Appropriate Hazards and Safety Strategies

    • Accounting for students and adults

    • Report injuries or problems using the Red Card/Green Card method

Student and Parent Reunification

Events may occur at school that require parents to pick up their students in a controlled release. The controlled release process is called reunification and may be necessary due to weather, a power outage, a hazmat issue, or a crisis at the school.

The Ashland School District will collaborate with local law enforcement (Ashland Police Department) and other community agencies. 

Student and Parent Reunification is a protocol that makes this process more predictable and less chaotic for all involved. Because a controlled release is not a typical end-of-school day event, reunification may occur at a different location than the school a student attends. If this location is another school, those students may also be subject to a controlled release.

Notification of a Student and Parent Reunification

Parents will be notified through district communication platforms and other potential means, including phone, text, or email.