ELECTRONIC FLYER DELIVERY

Our schools use an electronic flyer communication tool called “Peachjar.” To view school-approved e-flyers, simply click the Peachjar button on your school’s website.  You will also receive school emails from Peachjar bringing the flyers right to your device!

IMPORTANT INFORMATION, USE, AND POLICIES FOR COMMUNITY PARTNERS

Our district collaborates with community groups and organizations that sponsor activities of an educational/enrichment nature for students by distributing materials electronically to district families.

DISTRIBUTION PROCEDURES

To submit a flyer for approval, follow the directions below.

Important:  

  1. Read the ASD Flyer Policy here: KJA-AR - Materials Distribution Guidelines

  2. Turn in all required Agency/Provider documents outlined in the policy to Ynocencio Monjes

  3. Ensure the flyer promotes an activity/opportunity that supports the basic educational mission of the district, directly benefits students, or is of intrinsic value to students and/or families.

  4. Ensure the flyer is submitted in English AND Spanish.

  5. English and Spanish versions should be uploaded as one PDF file with the title in English and Spanish. (example: Soccer Camp/Campamento de fútbol).

  6. Flyer should contain the name and contact information of the sponsoring entity, and include accurate date, including year (example:  06/17/15 or June 17, 2015).

The following disclaimer will be posted with your flyer:

“This flyer is distributed to Ashland School District students as a courtesy to parents per board policy. Ashland School District does not endorse or sponsor community activities including any described in this flyer. If you have questions regarding this policy, please contact your child’s principal.”

 

“Este folleto se distribuye a los estudiantes del Distrito Escolar de Ashland como cortesía a los padres por política del comité escolar. El Distrito Escolar de Ashland no respalda ni patrocina actividades comunitarias, incluidas las descritas en este folleto. Si tiene preguntas sobre esta política, comuníquese con el director de la escuela de su hijo.”

TO UPLOAD: Visit www.peachjar.com

1.     Register as an Enrichment Provider (account type)

2.     Upload your flyer for approval

3.     Continue through the checkout process

Note: While there is a service fee to utilize the Peachjar tool, it is substantially less than the cost of printing/copying, bundling, and distribution of paper flyers.  In addition, because flyer information is distributed via email and through the district website, the information shared receives greater exposure. 

APPROVAL PROCESS (after checkout):

4.     Flyers will automatically be submitted to the district office.

5.     District staff will review the material and approve or deny based on the district flyer policies described above.

6.     Approved flyers will be posted to Peachjar on Friday mornings. If you would like your flyer published the week that it is submitted for approval, it must be uploaded to www.peachjar.com by Tuesday at 5pm.

7.     If you flyer is denied, an explanation is provided and credits will be refunded to your Peachjar account.

If needed:  Peachjar Tutorial

INSTRUCTIONS FOR SCHOOLS

Your school's Peachjar Site Administrator (often the office manager) can upload flyers to the school's Peachjar account. You can send your flyers to the Site Administrator for uploading.

NOTE:  If a school will be having an event open to the entire community, schools may send e-flyers to the district office to send to other schools. Send your e-flyer (in English & Spanish) to Ynocencio Monjes (Ynocencio.monjes@ashland.k12.or.us) and specify which schools you wish to receive the flyer.

All school flyers to be distributed must adhere to the distribution procedures outline above, but do not need to include disclaimer.