AHS Learning During Closure (4/9/20 Update)

(Last updated: 4/9/20)
  • Original email. 4/1/20
  • Minor corrections, updated information on Distance Learning for All. 4/2/20
  • Senior Info

    I hope this post finds each of you and your families well. As you know, the situation in Oregon and across the country continues to evolve. On 3/29/2020, Colt Gill, the State Deputy Superintendent of Public Instruction, issued new guidance about education during the closure because “[…] there is a very real potential that our students, like in many other states, may not return to school this academic year.” With that possibility, Dr. Gill has directed schools to shift from a Supplemental Learning focus and develop a “Distance Learning for All’ plan “to maintain care, connection, and continuity of learning for our students.”

    Over the next few weeks, we will continue to learn more about the state’s plan to support students during the closure. Schools have been directed plan for a move from ‘Supplemental Learning” to “Distance Learning for all” and to have a plan for the change in place by April 13.

    Some key differences between Supplemental Learning and Distance Learning for All:

    Supplemental Learning Distance Learning for All
    • Provide supplemental education activities that can be completed at home
    • Ungraded
    • Attendance is not monitored
    • Provide connection and continuity in learning
    • Schools must work to reach all students
    • Work is graded and attendance is monitored
    • Students on IEPs, ADA 504 plans and TAG plans are covered under those plans, though services will be different under distance learning in most cases

    The move to distance learning is an important and significant change for teachers, students and families. We are learning this together.

    Our teachers have made a terrific start and learning options are available starting Wednesday, April 1. Read information on logging in and more in the sections below.

    Options and content will continue to grow as we learn the new system with you. If you login and don’t see everything in a class yet, don’t worry. Every teacher is doing amazing things so check back daily.

    We will know more about how grades and attendance will look in the new system by April 13.

    We are excited to share with you Distance Learning for All activities from all of your teachers at AHS.

    If you haven’t already, login to Microsoft Teams using your school email address and password. Teams works best if you download the app on your PC, tablet or phone. Most of you are familiar with Teams. If Teams is new to you, instructions for accessing Teams were sent out in previous emails and your password and login were mailed to your homes.

    Pro Tip: Set your Teams App to send notifications so you get updates to assignments and invitations to live sessions

    Starting tomorrow, you can go online to access distance learning activities to do during the closure.

    What is Distance Learning for All?

    In last night’s guidance from the state, schools are directed to provide Distance Learning for All. Distance Learning for All is not the same as being in class or ‘school as usual’, but it is an opportunity to continue your progress in school, stay connected with friends and teachers and keep learning.

    What can I expect from Distance Learning for All?

    When you login, you will see each of your classes on the main Teams page. While the content of each class will vary, here’s what you may expect:

    • A welcome message from your teacher
    • 8 assignments (2 each week) for the month of April
    • Periodic live sessions using video chat (depending on the class)
    • Office Hours for individual support sessions using voice or video chat
    • A Distance Learning for All Plan that describes when live sessions occur, office hour times and dates and other important details [Note: Some plans may still be labeled as “Supplemental Learning Plans.”]

    Why don’t I see everything yet?

    The move to online learning is a significant change. Teachers are working daily to build content. If you don’t see something you might expect to see, check back daily. REMEMBER to check your school email account daily.

    What are my expectations this week?

    I want each of you to login to Teams and review the Distance Learning for All plans for each of your classes. Also, take note of any live sessions and plan to attend. If you can’t make a specific time, don’t worry. Live sessions will be recorded so you can view them any time through Teams.

    What happens to my grade from before the closure?

    Students will receive 0.5 credit for work completed before the closure in each class. In fact, if you still have any work past due from before the closure, you may turn it in for credit via email (scan, photo, or file) on or before APRIL 8. If you do not have access to reliable email, please call 541-482-8771 and leave a brief message.

    • If your final grade is an A, you will receive an A
    • If your final grade is a B, C or D, you may choose a letter grade or a P (PASS).
    • If your final grade is an F, your final grade will be a NM (No Mark).

    Will I get credit for Distance Learning for All work?

    Distance Learning for All work will be graded and credit bearing. We will have more information about this available soon. Until then - engage in the learning, grow and make progress!

    When are live sessions scheduled? And how do I schedule Office Hours?

    Check your individual teacher’s plan for live sessions. Not all classes will have live sessions, and some classes will have live sessions more frequently than others.

    Live sessions will follow this weekly schedule:


    Schedule Red Day White Day Homework Day
    Start End Mon Tues Wed Thur Fri
    9:00 AM 9:40 AM Per 1 Indep Work Per 5 Office Hours Indep Work
    9:45 AM 10:25 AM Per 2 Indep Work Per 6 Office Hours Indep Work
    10:25 AM 10:40 AM Break Break Break Break Break
    10:40 AM 11:20 AM Per 3 Indep Work Per 7 Office Hours Indep Work
    11:25 AM 12:05 PM Per 4 Indep Work Per 8 Office Hours Indep Work
    12:50 PM 1:30 PM Indep Work Per 1 (alt time) Office Hours Per 5 (alt time) Indep Work
    1:35 PM 2:15 PM Indep Work Per 2 (alt time) Office Hours Per 6 (alt time) Indep Work
    2:15PM 2:30 PM Break Break Break Break Break
    2:30 PM 3:10 PM Indep Work Per 3 (alt time) Office Hours Per 7 (alt time) Indep Work
    3:15 PM 3:55 PM Indep Work Per 4 (alt time) Office Hours Per 8 (alt time) Indep Work

    Afternoon sessions repeat morning sessions. Students may follow either an AM or a PM track. Do you like sleeping a little later? The PM track is for you. Or do you wake up early and are ready to go? Hit the morning classes. Did you find yourself on the morning track, but your dog sees a squirrel and off she goes? Bring the dog in and catch the afternoon repeat or do the work online. Remember to stay socially distanced while retrieving you dog! Woof.

    Review your teachers Distance Learning for All Plan for the dates and times of live sessions and when to schedule Office Hours.

    What can I do to get the most out of Distance Learning for All?

    • Stick to a schedule – mornings or afternoons.Routine can help you focus and complete work in a timely way.
    • Take breaks to stretch, move, grab a snack, whatever.Take care of you!
    • Use Office Hours to connect with your teachers on a weekly basis.

    I have special needs. What resources are available?

    Distance Learning for All is just that – for all. Over the next week, resource teachers, specialists, and 504 case managers will be reaching out by email or phone. If you have an urgent need, please email your teacher or school counselor.

    This is new – stay calm and chillax.

    We know the closure can be a stressful time and that doing school differently will take some getting used to – both for students and teachers.

    Be patient with yourself and others as we learn through this platform together.

    New Student Web Portal

    The new student web portal features information about how to access Distance Learning for All and is a one stop shop for all tech help. It can be found here:

    • Go to the new student portal, click on Office 365 on the bottom left of the screen.
    • Login using your school email and password – first.last@asdconnect.org.
    • The student password is the same one used to log into a computer at AHS. To assure all students remember theirlogins, we mailed these instructions yesterday, March 30, with your student’slogin information via regular mail.

    For detailed instructions, CLICK HERE.

    Please note, Microsoft Teams can be accessed from a web browser, but for an optimal experience,download and install the Teams appfor Mac, PC, smartphone or tablet.

    Pro Tip: Allow Teams to send you notifications about assignments, office hours and live sessions.

    Tech troubles - Who ya gonna call?

    Ashland School's Student Tech Support
    Please email or call only once and our IT department will respond within 24 hours.
    Phone: 541-201-2600
    Email: techhelp@ashland.k12.or.us

    For student account issues or accessing school district resources (Office 365, Student Email and Microsoft Teams), we have a Ashland School’s student tech support available for students and parents starting Wednesday, April 1. This student and family-focused support can be reached by email techhelp@ashland.k12.or.us or by phone number: 541-201-2600. Please email or call only once and our IT department will respond within 24 hours.

    If you do not have internet access or have limited access, most providers (cell and cable) are removing data caps and providing free internet for the duration of the closure. Contact your cellular or cable provider, or check the Ashland School Closure Update page for internet providers.

    If you do not have an adequate internet enabled device, please call 541-482-8771 and leave a brief message with your phone number stating the issue and an AHS staff will call you back.

    If for some reason these technological difficulties cannot be resolved, you can request print copies for pick up by emailing your teacher or calling 541-482-8771 and leaving a brief message. More details on pick up will be forthcoming and based on need.

    First and foremost, we hope you are all doing well despite the difficult circumstances. Now more than ever it’s important to take care of our physical and mental health. Please see below how you can continue to access resources here at school and elsewhere in our community.

    Topics in here:

    • AHS Counseling Department
    • Jackson County Mental Health: 541-774-8201
    • National Suicide Prevention Lifeline: 800-273-TALK (8255)
    • AHS College and Career Support
    • District Nursing Services
    • Rogue Community Health Center
    • Help with Basic Needs Grocery Stores
    • Emergency Food Services / Food Insecurity
    • ASD-Specific Supports
    • Mental Health Resource and Education Network
    • ODE Info. Sheets
    • CDC Mental Health Suggestions
    • Accurate Information About Covid-19
    • Wellness Resources
    • Coping with Feelings and Supporting your Teen
    • Keeping Focused
    • Resources for Inspiration, Connection, Distraction and Fun
    • Food and Nutrition
    • Free & Reduced Lunch from ASD Support Hotlines
    • Housing Insecurity
    • Maslow Project
    • “Disease Risks and Homelessness” information
    • Jackson Co. Continuum of Care

    AHS Counseling Department

    The AHS Counseling Department is committed to providing you with the same kind of support and guidance that we would if we were meeting on campus. We are new to this online format and are working hard to make sure that you receive quality school counseling services in this virtual environment.

    We will hold office hours for appointments Monday-Friday 10:00-12:00 and 1:00-3:00. You can make appointments by contacting us through email or by phone. We will ask you to choose a phone or video meeting. Once we have agreed on a time and day, we will send you an invitation to our appointment through our Teams Calendar.

    We want to emphasize that appointments are available for routine concerns, and should not be used for mental health emergencies. If you need immediate mental health support or crisis counseling, DO NOT wait to schedule an appointment with one of us. Instead, contact:

    • Jackson County Mental Health:541-774-8201
    • National Suicide Prevention Lifeline:800-273-TALK (8255)
      • staffed with trained professionals 24/7
      • provides support for people in emotional distress or suicidal crisis

    We want you to visit the AHS Counseling, Career, and College Support Teams page regularly. We will be posting important new guidelines and decisions regarding academic credits, graduation criteria, and college admissions. We will also keep a running list of your questions and concerns and do our best to provide answers or refer you to the appropriate information sites.

    Although we will make every effort to protect your privacy, we cannot guarantee confidentiality in an online environment. If we are meeting through video, we encourage you to be thoughtful about your surroundings.

    We will respond to questions, concerns, emails, as soon as we are able. Thank you in advance for your patience as we move through this together. As we all work to stay connected, we also encourage you to reach out to your teachers and classmates for support.

    AHS College and Career Support

    As always, Jen Marsden, our College and Career Specialist, is available to help you navigate the college admissions and financial aid process. We know many of you have questions about how to proceed, especially in light of the many uncertainties we are all facing. Rest assured that colleges are adjusting their expectations and deadlines along with the rest of the world. We are here to support you through your planning and decision-making process, so please reach out with your questions and concerns.

    Counseling Department Staff Contact Information

    Counselor Counseling
    (by last name)
    Keri Phipps 9th grade keri.phipps@ashland.k12.or.us
    Diane Berry A - He diane.berry@ashland.k12.or.us
    Kalli Walker Hi - Me kalli.walker@ashland.k12.or.us
    Jeff Roscher Mi - Z jeffrey.roscher@ashland.k12.or.us
    Other Resources
    Staff Title Email
    Karyn Barats Counseling Secretary & Scholarship Coordinator karyn.barats@ashland.k12.or.us
    Jennifer Marsden ASPIRE Coordinator in College & Career Center jennifer.marsden@ashland.k12.or.us

    Counselors are available for video or phone appointments through Teams.

    Office Hours: Monday - Friday, 10:00-12:00 & 1:00-3:00

    Please be aware that School Counselors, Jen Marsden, and Karyn Barats do not have access to their office phones and are unable to return missed calls at this time.

    District Nursing Services:

    Nursing services will be available to support students and families:

    Monday –Friday from 10:00 am to 2:00 pm by phone or through a video format.

    The nurses can help provide guidance and assistance for routine health questions / concerns, as well as provide support for social/emotional issues. There are a number of resources listed on this document and sometimes it can be overwhelming trying to navigate the various resources and systems. The district nurses are here to help you with that!

    Additionally, we will be reaching out and setting up scheduled check ins for families with students that have chronic health conditions and those that regularly access the District Nurses regarding social emotional challenges. If we haven’t reached out to you and you would like your student to have a regular check in, please contact me so that we can set up a check in time that works for your family.

    Contact Information for District Nursing:

    Belinda Brown
    Email: Belinda.Brown@ashland.k12.or.us
    Phone: 541-482-8771 extension 3105

    Health Center Services

    A message/resources from our Health Center:

    Hello AHS families,

    My name is Kimberly Wasserman and I am the Licensed Clinical Social Worker at the Rogue Community Health Center located in Ashland High School. While our clinic is closed for medical services at this time, I am still here, via phone, to offer mental health support to your students. This is such a unique and challenging time foreveryoneand it is normal to feel a range of emotions such as anxiety, fear, depression, anger, disappointment and boredom. The developmental task of adolescence is to individuate and become peer oriented, so all of this peer isolation and family togetherness can be difficult for everyone, especially when families are under other stressors, such as the financial impacts of this crisis or illness in the family.Needless to say, ifyour student needs some extra support, please don’t hesitate to reach out! In order to contact me, students or parents can call Lori at the health center at541-842-7677between 8:30-3:30 on Monday-Friday, and she will schedule an appointment with me. I will call you at our scheduled appointment time. I know all the days are kind ofblending together, but please make a note of your appointment time, and be available at that time to talk. If you need to cancel, please let her know. As always,if you are having a mental health emergency, please call Jackson County Crisis at 541-774-8201 or call 911. Please know that you are notaloneand we are all in this together.

    Below is a list of mostly free resources for families during this time. It is amazing to see the creativity and generosity of people during this crisis!
    • Help with Basic Needs
    • Accurate Information About Covid-19
    • Wellness Resources
    • Coping with Feelings and Supporting your Teen
    • Keeping Focused
    • Resources for Inspiration, Connection, Distraction and Fun

    Help with Basic Needs

    These local organizations are working hard to make sure everyone has their basic needs met, including food and help navigatingneweviction laws. If you need assistance, please call.

    Alex Fenimore, Maslow Project
    Phone: 541-200-9995
    Phone: 541-779-6691
    Community Alliance of Tenants
    Phone: 503-288-0130

    Accurate Information About Covid-19

    If you are finding your anxiety increasing, it helps to limit your information sources to those that are the most accurate and limit your time spent consuming media about Coronavirus.

    World Health Organization (WHO)
    Centers for Disease Control and Prevention

    Wellness Resources

    Some of the best things we can do to keep our mental health and immunity strong is to take excellent care of our bodies and minds. Here are some resources to promote sleeping, eating and exercise.

    Free Mindfulness Websites and Apps: (These can be immensely helpful for anxiety and sleep.)

    Free Exercise and Movement Resources:Going outside for a walk or a run is still a great idea!

    Tips for shopping and cooking during Covid-19

    Sleep: These guidelines are helpful all the time, not just during a crisis!

    Coping with Feelings and Supporting your Teen

    Loss takes many forms. Even if they haven’t lost a loved one, many teens are coping with the loss of connection, their daily lives and special milestones.

    Keeping Focused

    If you are trying to maintain productivity with school or work at home, try these tips

    Resources for Inspiration, Connection, Distraction and Fun

    This crisis might offer time and space to explore interests, learn skills and find new parts of ourselves

    Food and Nutrition

    Free & Reduced Lunch from ASD

    With state and federal support, Ashland SD will continue providing breakfast and lunch for students who qualify for Free or Reduced Lunch. Families can pick up lunch and the next day’s breakfast between 11am and 1pm at:

    • AHS
    • AMS
    • Helman
    • Garfield Park (weather permitting)
    • Hunter Park (weather permitting)
    • Dick’s Towing Parking Lot (Lowe Rd.)
    • Bear Creek Bicycle Parking Lot (Hwy 99)

    Families unable to travel to these locations can arrange for delivery by contacting nutritionservices@ashland.k12.or.us.

    See information flyer attinyurl.com/r8d2h6l; district updates at tinyurl.com/v75bc2q.

    Grocery Stores

    Most grocery stores are open, but out of courtesy, please leave the first hour for older people to shop.

    • Shop ‘n’ Kart, seniors and at-risk customers should shop between 7am-8am, or 10pm-Midnight.
    • Costco, Tuesday-Thursday from 8-9am is for members ages 60 and older, and for those with physical impairments
    • Safeway and Alberston, seniors and at-risk customers should shop between 7am-9am Tues & Thurs.

    To reduce contact, you might also try an online order through your grocer for curbside/front counter pickup or delivery - Safeway and Alberston’s both offer this service.

    Emergency Food Services / Food Insecurity

    The Rogue Valley Food System Resource List is at tinyurl.com/qvapww2

    Ashland Emergency Food Bank
    Phone: 541-488-9544
    560 Clover Lane, Ashland OR
    Oregon Food Bank “Where to Find Food” Search Engine

    Additional Mental Health Resources

    ASD-Specific Supports

    Victor Chang, ASD School Board Member, has offered to help set up telecounseling sessions for ASD students experiencing distress.


    Mental Health Resource and Education Network

    2020-21 Helping Professions Referral Book athttp://www.mhren.org/pages/referral-booklet

    ODE Info. Sheets

    • “Five key ways to support mental health during the COVID-19 outbreak and beyond” - tinyurl.com/sj86cqr
    • “How to cope with stress during an infectious disease outbreak” - tinyurl.com/tfk8lwy

    CDC Mental Health Suggestions


    Support Hotlines

    National Suicide Prevention Hotline
    Phone: 1-800-273-8255
    Crisis TEXT Line
    Text: HOME to 741-741
    Disaster Distress Hotline
    Phone: 1-800-985-5990
    Text: TalkWithUs to 66-746
    National Domestic Violence Hotline
    Phone: 1-800-799-7233
    Text: LOVEIS to 22-522
    LGBTQ Youth Resource – The Trevor Project
    Phone: 1-800-488-7389
    Text: START to 678-678

    Housing Insecurity

    Maslow Project

    Maslow Project empowers homeless youth to thrive independently through supports that stabilize and engage in all aspects of life.

    Alex Fenimore, Maslow Project
    Phone: 541-200-9995

    COVID-19 Update Flyer:tinyurl.com/vlflhba

    “Disease Risks and Homelessness” information


    Jackson Co. Continuum of Care

    Jackson Co. Continuum of Care
    Do you know someone who is homeless or about to be? We can help.
    Phone: HelpLine (24/7) at 541.779.4357
    Call: 211
    Text: Your Zipcode to 898211
    https://jacksoncountycoc.org/ COVID-19 Resources - https://jacksoncountycoc.org/COVID-19/
    We have received final guidance from the Oregon Department of Education.  While there are still a few questions, here’s what we know.
    A link to the Oregon Department of Education guidelines is at the bottom of this message.
    Am I going to graduate?
    Yes!  If you are passing all of your required classes, congratulations!  You are set to graduate.
    Are essential skills required?
    No!  Documentation of essential skills in reading, math and writing are waived for the Class of 2020.
    Are community service hours required?
    No!  Incomplete community service hours are waived.
    Are senior projects required?
    No!  Senior projects are waived.
    What credits are required to graduate?
    All students who earn the minimum 48 credits required for Oregon will receive an Ashland High School diploma.  For details, click here (We do math differently here: 24 state credits = 48 Ashland credits)
    Seniors with a passing grade as of the closure on March 13 will receive a grade of Pass (P) and a 1.0 credit for each semester 2 course.  That’s it!  (Unless you are taking Dual Credit or AP Exam – see below)
    We’ll have a text book and materials return at a date to be determined.
    If you have earned a Pass (P), you have no further course or attendance requirements and will be dropped from class sections in Microsoft Teams.  See exceptions for AP exam takers and dual credit below.
    What if I did not have a passing grade in a class on the closure date (March 13)?
    Students with failing grades in classes required for graduation will have through April 15 to complete work needed to bring the pre-closure grade to a Pass (P).  If you are not passing at that time, you will receive a grade of Incomplete (I).
    • If the credit is not required for graduation, the student will be removed from the course and the course will not be reflected on the transcript.
    • If the credit is required for graduation, students must complete all incomplete work and earn a Pass (P) by May 29, in order to participate in graduation ceremonies.
      • August 31 is the last day to submit incomplete work for students graduating with the Class of 2020.
    Communicate with your teacher on work needed to bring your grade to Pass (P).
    What if I am in a credit recovery class?
    If you have a 60% or higher in your online class, you will receive a Pass (P) grade.
    If you complete enough work to reach an overall score of 60% or higher by April 15, it will be reflected and published as a final Pass (P) grade.
    We strongly encourage you to complete work by April 15.  If needed, you may complete work as late as August 31.
    What if I am taking an AP exam? What if I am enrolled in dual credit?
    Seniors planning to take AP exams may continue to attend those classes.  Check with your teacher or the College Board for exam dates and information.
    Seniors may continue to attend Dual Credit classes so they may earn college credit under the guidelines of the colleges.  Please check with your teacher for updates on this topic.
    If you were failing at the time of closure, communicate with your teacher about work to be completed to earn a Pass (P) grade.
    What about graduation?
    Leadership students are continuing to work on options for a summer graduation ceremony and alternatives. 
    Seniors will graduate on time.  There will not be an in-person graduation May 29th.
    We are looking at alternatives and will have a ceremony when we can in the future.  We have secured Lithia Park for July 10th for an in-person celebration if circumstances allow.  Save the date!
    We will move graduation further out as needed and keep you up to date.
    Leadership is working on creative ways to hold graduation that will allow options for social distancing and distance participation for those that cannot travel.  Leadership students will be seeking input from seniors on possible options.  We will celebrate you!  More in the next few weeks.
    Will a PASS grade impact my cumulative GPA or class standing?
    NoI  Senior honors and GPA will be based on cumulative GPA at the end of Semester 1.
    Will a PASS grade impact my college choice or scholarships?
    Rest assured - all public schools in Oregon and many across the country are following these guidelines.
    Colleges across the country and the world are revising admissions and scholarship standards for the high school Class of 2020 due to the pandemic related closures.  They expect to see Pass (P) grades on many student transcripts.  Your high school transcript will clearly reflect that the Oregon Department of Education mandated Pass (P) only grades during the pandemic.
    Where can I go for more information from the State of Oregon?
    The State of Oregon has issued guidance for seniors located here

      What next?

      We are still seeking answers to questions around dual credit courses, senior requirements and more.

      We will continue to send updates regularly – please check your guardian emails.

      Stay healthy, safe, and positive. We’re Grizzlies - we got this.

      Samuel Bogdanove
      Interim Principal
      Ashland High School
      Pronouns: He, Him, His

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