Monday, November 05, 2007

Ashland School District No. 5, Jackson County, Oregon - The Capital Project Advisory Committee met in a work session Monday, November 5, 2007 at 7:00 p.m. in the District Board Room.    Present were: 


Ruth Alexander

William Anderson

Rick Barth

Ben Bellinson

Karen Clarke

Alan DeBoer

Gary DeCock

Juli Di Chiro

Kate Kennedy

Mat Marr

Heidi Parker

Amy Patton

Bob Rasmussen

Jeff Schlecht

Jim Teece

Rich Whitley


I.          Call to Order


            The meeting was called to order at 7:03 p.m. by Juli Di Chiro.


II.         Roll Check


            All members were present with the exception of Layla Black, Shawn Grimmesey, and Pam Lucas.


III.       Review Investment Report


            Juli Di Chiro presented the investment report.  All investments are performing as planned.  Interest income is as anticipated, and there was nothing remarkable about the report. 


IV.       Update on School Projects


            Gary DeCock gave a review of the various school projects.  Right now we are reconciling budgets.  In all cases, with the exception of Ashland Middle School, the cost estimates are over budget.  We are in the process of insuring that all projects are brought within the assigned budget. 


            At the high school, a meeting of the high school design committee was held to help prioritize various strategies to bring that project into budget. 


All of the rest of the work is being done internally by staff.  If a strategy is adopted, that may change the design at any particular school.  Then the design committee at that school will be involved.


V.        Review of Budget and Schedule Reports


            Scott Peralta gave a concurrent review of the budget and schedule.  At this point, all schedules have been modified to allow time for the budget reconciliation processes.  It is hoped that once the budgets are reconciled, we will be able to make up the time being spent for this process.  All estimated completion dates that were reflected in the distributed report will hopefully be amended and brought closer to the original completion dates as we move forward.


VI.       General Discussion


            There was general discussion among the committee members about the process that is taking place to resolve the budgets.  Some concern was expressed at the Bellview Project that one of the strategies might be to narrow the hallway, and members of the Bellview Committee are concerned about that strategy.


            Jeff Schlecht discussed the process being used at the high school and gave feedback from the design committee meeting that was held earlier in the afternoon.


VII.      Schedule Next Meeting and Confirm Agenda


            The next meeting was confirmed for Monday, December 3, at 7:00 p.m. in the District Board Room.  A similar agenda will be used.


VIII.     Adjournment


              There being no further business, the meeting adjourned at 8:30 p.m.


              Respectfully submitted by Jeanne Peterson, Administrative Assistant



Download File
11-5-07 Work Session CPAC.pdf


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