Monday, September 11, 2006


Ashland School District No. 5, Jackson County, Oregon - The Board of Directors met in regular session on September 11, 2006, at 7:00 p.m. in the Ashland Council Chambers.  Present were:


Heidi Parker                 )           Chair


Ruth Alexander )                                  

Amy Amrhein               )           Board Members

Mat Marr                     )

Amy Patton                  )


Juli Di Chiro, Superintendent

Pamela Lucas, Business Manager

Molly McGuire, Student Representative

Amy Korth, Classified Representative

Trisha Mullinnix, Certified Representative

Media Representative

Jeanne Peterson, Executive Secretary


I.          Call to Order


            The meeting was called to order at 7:00 p.m. by Chair Parker. 


II.         Pledge of Allegiance


III.       Roll Check


            A roll of the board was taken and all members were present.


IV.              Welcome Visitors


            Chair Parker welcomed visitors. 


V.        Consent Agenda


1.         Approve minutes of executive and regular sessions of August 14, work session of August 17, and work and special sessions of August 28, 2006. 


2.         Personnel


a.         Employment Recommendations


            Ines Diez was recommended as a temporary full-time to part-time Spanish Teacher at Ashland Middle School replacing Jennifer Gonzales who will be on maternity leave. 


            Robin Hawley was recommended as a temporary full-time teacher at Willow Wind.  This is a new position funded by the general fund. 


            Tia McLean was recommended as a temporary .80 Kindergarten Teacher at Helman Elementary.  This is a new position funded by the general fund. 


            Royce Miller was recommended as a .83 probationary Math Teache at Ashland High School and Ashland Middle School replacing Sophie Huck who resigned.   


            Emy Phelps was recommended as a temporary .20 Music Teacher at John Muir Elementary School.  This is a new position funded by the levy. 


b.         Retirement Requests


            Daniel Hamnett, Walker Elementary Teacher, submitted a letter of intent to retire effective December 1, 2006.  He further requested permission to complete the school year on a 1039 contract.  It was recommended that his request be granted as presented.


            Trisha Mullinnix, Willow Wind Teacher, submitted a letter of intent to retire effective September 29, 2006.  She further requested permission to complete the school year on a 1039 contract.  It was recommended that her request be granted as presented.


Director Alexander moved that the Board approve the consent agenda as presented.  Director Amrhein seconded and the motion passed unanimously.


VI.       Hear Public Requests not a part of the agenda


            There were no public requests.


VII.       Reports


1.         Student and Staff Representative Reports


Molly McGuire, student representative, reported on the first week of school, clubs and activities, and athletic events.


Amy Korth, classified representative, reported on the facilities, numerous new educational assistants, and the food service program.


Trisha Mullinnix, certified representative, reported on various activities occurring at the building sites.


2.         School Start Up and Enrollment Report


            Superintendent Di Chiro distributed copies of the enrollment reports for the first week of school indicating a total of 2794 students.  She reported that the opening of school this year was fairly smooth.


3.         Statewide Assessment Results for 2005-06


            Superintendent Di Chiro reviewed the statewide assessment results for the past three years, and reported that Ashland compares very well to the overall state average.


4.         Annual Review of District Alternative Programs


            Superintendent Di Chiro reviewed all of the district alternative programs including Willow Wind, Continuation Center, Wilderness Charter School, Depot, SAEJ and Catalyst.  She explained some of the problems the district is having with the alternative programs because all of the teachers have to be highly qualified by this year, meaning they have to be certified in every subject for which they grant credit.


5.         Bond Campaign Committee Update


            Marylee Oddo reported that a school facilities bond will be on the November 7 ballot this year.  It is designed to replace the bond that will expire next year.  Speaking engagements at clubs and service organizations have been scheduled.  The committee’s goal is to educate the community and answer questions.  Volunteers and donations are welcome. 


6.         District Financial Report


            Pam Lucas reviewed the financial status of the district and explained the new reporting format.


7.         Board Report


            Board members reported on the District Newsletter, the Welcome Back Breakfast for staff, John Muir Elementary School, Ashland School Foundation activities, Bond Committee work, the Youth Activity levy, the Strategic Planning Summit, Board Goals, the Ashland High School Student Assistance Program, and the Oregon School Boards Association Convention.


8.         Superintendent Report


            Superintendent Di Chiro reported on the status of the Adequacy Lawsuit, the Youth Activity Levy, Fresh Start, and the Ashland High School Football field.


VIII.     Unfinished Business


1.         Waterline Property


            Superintendent Di Chiro excused herself from the meeting due to a conflict of interest.  Pam Lucas reported that the real estate listing of the property has ended, and explained that the Board needs to give her direction now.  She further reported that the real estate agent provided an updated market analysis indicating that lots are taking longer to sell.  Ms. Lucas explained that today she received a cash offer from the Land Group for $95,000 with a ten-day close.


            Following discussion, Director Marr moved that the Board not relist the waterline property at this time.  Director Patton seconded and the motion passed with the following roll call vote:  Alexander – yes; Amrhein – no; Marr – yes; Parker – yes; Patton – yes.  Ms. Lucas will keep in touch with the real estate agent and will let the Board know what the market is doing.  The Board will discuss this item at the February regular meeting.


            Superintendent Di Chiro returned to the meeting.


IX.       New Business


1.         Ashland high School Athletic Department Proposed Academic Policy


Karl Kemper, Athletic Director, publicly thanked Brad Roupp for his efforts and volunteer work on the high school football field to widen it so it could be used for soccer.  The Board presented a Certificate of Appreciation to Mr. Roupp; Mr. Kemper will deliver the Certificate.


Karl Kemper presented the proposed Ashland High School Athletic Department Academic Policy.  The policy would require student athletes to pass 5 classes with a C or better and have no failed classes in order to participate in sports activities.  He would like to implement the program next year, but make students are aware of it this year. 


Paul Copeland expressed concern that this could result in cases with unintended impacts.  Some kids have a lot more problems than low or failing grades.  Sometimes just getting a kid into a sport can be a huge step.  He is concerned about a policy that doesn’t have that kind of individualized attention.


Following discussion, Director Amrhein moved that the Board approve the proposed athletic department academic change in standards for a trial period of one year.  Director Alexander seconded and the motion passed with the following roll call vote:  Alexander – yes; Amrhein – yes; Marr – no; Parker – yes; Patton – yes.


The Board asked for regular updates via weekly mailings or emails.


2.         Establish Annual District-Board Goals


            The Board reviewed the following proposed District-Board Goals.


1.         Academics: Ensure that all students are making continuous academic progress.


·        Develop and implement a formative assessment system in language arts and mathematics that allows for timely and accurate feedback to teachers and students, measures students’ progress toward high academic standards, and informs teachers about instructional decisions.

·        Ensure that curriculum and instruction provide sufficient rigor and challenge

·        Ensure that all students are making continuous progress towards meeting or exceeding state standards in Language Arts and Mathematics

·        Improve student writing skills at all levels

·        Develop a reporting system in Power School that tracks state and local assessments and allows teachers easy access to pertinent information about their students

·        Implement effective academic interventions for students who are making limited progress towards mastery of academic standards

·        Continue to implement current CIP plan and begin planning for development of new CIP in Spring 2007


2.         Planning:  Develop and adopt short and long term planning tools that will allow the Board and the district to make accurate projections and sound decisions


·        Implement a strategic planning process that integrates the AQEM and CIP plans, provides for staff and community input, and results in an effective tool for future decision making

·        Continue work on developing a more transparent way of reporting the budget to district constituents and a robust projection model for both revenue and expenditures

·        Develop a 30 year facilities development plan utilizing the recently completed facilities study, planned facilities bond projects, and other relevant data

·        Adopt an effective model of project management for proposed facility bond projects that will ensure sound fiscal and project oversight, and guarantee prudent use of bond revenue

·        Develop and administer an exit questionnaire for families leaving the district


3.         Bargaining: Utilize collaborative bargaining strategies to develop new collective bargaining agreements with all employee groups


·        Develop mutual interests that will guide bargaining sessions

·        Participate in relevant training that will assist the Board in bargaining

·        Develop a financial package that will support the goals of bargaining

·        Use the bargaining process to strengthen relationships with all employee groups, valuing the vital role of district staff in our students’ education


4.         Communication: Improve communication with students, parents, community members, and district staff


·        Distribute a district newsletter to all district patrons three times each year

·        Continue improvement of the district website to increase ease of access to timely information

·        Work closely with local media to provide accurate information about district programs and issues

·        Encourage community input by holding Board meetings at various district sites throughout the year

·        Continue to pursue opportunities to engage students, parents, community and district staff in decision-making


5.         Wellness: Promote the health and wellness of district staff and students


·        Implement the newly developed Wellness Policy through the Wellness Council to promote sound student health, nutrition, and fitness

·        Implement the “Be a Fit Kid” program for students in grades 3-5

·        Use the Health Promotion Committee to provide programs and information to staff about health and wellness issues

·        Continue to work with the Insurance Committee to provide adequate benefits while encouraging knowledgeable use

·        Increase the use of alternative transportation by staff and students

·        Evaluate the food service program and continue improvement efforts

·        Implement the Board policy regarding bullying and harassment with age appropriate responses at each site


Director Marr asked that the Board discuss a goal for workforce housing.  Director Marr moved that the Ashland School District believes staff should have an opportunity to live in the community in which they work.  To that end, the School Board will collaborate through the joint meeting process to research the feasibility of and need for work force housing.  The motion died for lack of a second.


Director Alexander moved that the Board accept the goals for the 2006-07 school year as presented.  Director Amrhein seconded and the motion passed with the following roll call vote:  Alexander – yes; Amrhein – yes; Marr – no; Parker – yes; Patton – yes.


Director Amrhein moved that the Board extend the meeting 30 minutes.  Director Marr seconded and the motion passed unanimously.


3.         Announce Budget Committee Vacancies and Establish Process and Deadline for Filling Vacancies, and Discuss November Budget Meeting Plans


            Superintendent Di Chiro announced that the term for Budget Committee Member, Carol Davis, ended June 30, 2006.  The Board needs to announce the vacancy beginning immediately and ending June 30, 2009.  It was recommended that last year’s process for appointing budget committee members be used for this year.


            Director Marr moved that the Board use the same process as last year to appoint new budget committee members.  Director Patton seconded and the motion passed unanimously.


            The Board supported holding a work session in November for Budget Committee Members and agreed that the meeting should be held at one of the schools.


4.         Revised Superintendent Evaluation Form


            Chair Parker presented a Superintendent Evaluation Form and recommended its adoption by the Board.


            Director Amrhein moved that the Board adopt the revised Superintendent Evaluation Form as presented.  Director Alexander seconded and the motion passed unanimously.



X.        Announcements and Appointments;

The Strategic Planning Summit will be held on Saturday, September 16 from 8:30 am to 3:00 pm in the Rogue River Room of the Stevenson Union at Southern Oregon University.

The Oregon School Boards Association will hold a Labor Negotiations Workshop in Salem on September 22 and 23, 2006.

A Joint Work Session between the school district, City of Ashland, and Parks and Recreation Department will be held on Thursday, October 5, 2006, at 7:00 p.m. in the Ashland Council Chambers.

A Board Work Session will be held on Friday, October 6, from 9:00 to 11:00 a.m. in the District Board Room to debrief the Strategic Planning Summit.

The next regular session will be held on Monday, October 9, 2006, at 7:00 p.m. in the Ashland Council Chambers.

XI.       Adjournment


            There being no further business, the meeting adjourned at 10:10 p.m.



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9-11-06 Regular.pdf


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