Ashland School District No. 5, Jackson County, Oregon - The Board of Directors met in regular session on July 10, 2006, at 7:00 p.m. in the Ashland Council Chambers. Present were:
Heidi Parker ) Chair
Ruth Alexander )
Amy Amrhein ) Board Members
Mat Marr )
Juli Di Chiro, Superintendent
Pamela Lucas, Business Manager
Molly McGuire, Student Representative
Jeanne Peterson, Executive Secretary
I. Call to Order
The meeting was called to order at 7:04 p.m. by Chair Parker.
II. Pledge of Allegiance
III. Roll Check
A roll of the board was taken and all members were present with the exception of Director Patton.
IV. Welcome Visitors
Chair Parker welcomed visitors.
V. Organization of the Board for the 2006-07 School Year
1. Election of Chair
Director Amrhein nominated Heidi Parker for Chair. Director Alexander seconded and the nomination passed unanimously.
2. Election of Vice-Chair
Chair Parker nominated Amy Patton for Vice-Chair. Director Alexander seconded and the nomination passed unanimously.
3. Establish Adjunct Responsibilities of Board Members
Board members were assigned to the following committees.
Administrative Bargaining Representatives Alexander and Patton
Ashland Schools Foundation Representative Amrhein
Bond Campaign Committee Representative Amrhein
Certified Contract Maintenance Committee & Certified Bargaining
Committee Amrhein and Parker
Confidential Employee Bargaining Committee Patton
District Wellness Advisory Council Marr
ESD Budget Committee - Alexander
Food Services Committee - Alexander
Labor Management Classified Committee and Classified Bargaining
Committee Alexander and Marr
Legislative Liaison - Amrhein
Strategic Planning Parker and Patton
Supervisory Employee Bargaining Committee Marr and Patton
Youth Activities Levy Committee Marr and Patton
Board Liaison to Plan for Joint Meeting with Parks Commission and
City Council Alexander and Parker
VI. Consent Agenda
1. Approve minutes of special and regular sessions of June 12, and work session of June 23, 2006.
a. Employment Recommendations
Samar Dawisha was recommended as a temporary .17 Art Teacher at
Katie Holden was recommended as a temporary .50 Wilderness Charter School Teacher at Ashland High School replacing Jim Haim who will be on a half-time leave of absence.
Julie Inada was recommended as a probationary .70 Reading Coach at
Angela Johnson was recommended as a probationary .50 Elementary Supportive Physical Education Teacher.
Autsuko Murakami was recommended as a temporary .17 Japanese Teacher at
Reed Sorensen was recommended as a probationary .67 Continuation Center Teacher at
3. Appoint Budget Officer
It was recommended that Pamela Lucas, Business Manager, be appointed Budget Officer for the 2006-07 school year.
4. Appoint Clerk
It was recommended that the Board appoint Juli Di Chiro as the District Clerk for the 2006-07 school year.
5. Designate Custodian of Funds
It was recommended that the Board designate both the superintendent and the business manager as custodians of funds so, in the event one or the other of them is indisposed, business can go on as usual.
6. Select Official Banks
The district recommended using Bank of America, Peoples Bank of Commerce, Sterling Savings Bank, Umpqua Bank, U S Bank, Washington Mutual Bank, Wells Fargo, and the Local Government Investment Pool as the official banks for the 2006-07 school year.
7. Establish Time and Place of Official Meetings
It was recommended that official regular school board meetings be held at 7:00 p.m. in the Ashland Council Chambers on the second Monday of each month. The Board will reserve the fourth Monday of each month for a board work session as needed.
8. Name of Official Newspapers
It was recommended that the Ashland Daily Tidings and the Mail Tribune be designated as the official newspapers for the district.
9. Review of Student-Employee Representatives to School Board
It was recommended that the Board continue to have a representative from the student, certified, and classified groups.
10. Designate Superintendent as District Representative to Submit all Federal Grant Applications and Receive Federal Grant Funds for the 2006-07 School Year
It was recommended that Juli Di Chiro be designated the District Representative to submit all federal grant applications and receive federal grant funds for the 2006-07 school year.
Director Amrhein moved that the Board approve the consent agenda as presented. Director Marr seconded and the motion passed unanimously.
VII. Hear Public Requests not a part of the agenda
Steve Ennis, Larry Medinger and RichWhitley of the Ashland Community Land Trust spoke of a proposal to the Board to participate in an affordable housing project. The Board asked to have a copy of the letter and proposal in written format prior to a future meeting on this topic.
1. May Financial Report
Pam Lucas reported on the financial status of the district.
2. Review Board Policy KJA and KJA-AR on Materials Distribution
Superintendent Di Chiro reviewed the report on the implementation of the Materials Distribution Board Policy and Administrative Regulation indicating that the policy is working well. It was recommended that the wording for the disclaimer on the administrative regulation be changed to read as follows: This flyer is distributed to
The board accepted the revised language for the disclaimer.
3. Discuss Board Policy IIBGA and IIBGA-AR on Electronic Communications retention of emails and records
Chair Parker explained that several board members attended a workshop regarding electronic communications presented by the Attorney General. The Attorney General recommended that school board policies state how email is used and how long email is retained. Superintendent Di Chiro will research the issue and make a recommendation to the Board.
4. Evaluation of Annual School Board Objectives
Superintendent Di Chiro explained that Board Members and administrators discussed the board-district goals at a work session held on June 23. Progress has been made on all of the goals. A brief discussion was held on the district website, and Director Amrhein asked how many visits were made to the website. Director Amrhein asked for a list of higher educational institutions attended by
5. Board Reports
Board members reported on end-of-school-year activities, a district award received for using green diesel, the July 4th parade, summer Journalism Camp, the return of the Ashland High School Newspaper, and the June 23 retreat.
4. Superintendent Report
Superintendent Di Chiro reported on the work of the custodial and maintenance staff over the past year. She further reported on work to be completed this summer.
IX. Unfinished Business
A Grounds Maintenance Agreement with
2. Board Policy Revisions Second Reading
Board Policy EFA, Local Wellness Program, was recommended for second reading. Director Amrhein moved that the Board approve Board Policy EFA for second reading as amended. Director Marr seconded and the motion passed unanimously. A copy of the revised policy is attached hereto and becomes as part of these minutes.
X. New Business
1. Changes in
Beginning with the class of 2010, it was recommended that all high school students be required to complete three years of mathematics for a total of 6 credits. In order to continue to require 50 total credits for graduation, it was further recommended that electives be reduced by 2 for a total of 16 required elective credits.
Director Marr moved that the Board approve the revised Ashland High School Graduation Requirements to increase mathematics requirements to 6 credits and to reduce elective requirements to 16 credits, as presented.
2. Board Policy Revision First Reading
Revised Board Policy KG, Community Use of District Facilities, was recommended for first reading.
Director Alexander moved that the Board approve revised policy KG for first reading as presented. Director Amrhein seconded and the motion passed unanimously.
XI. Announcements and Appointments;
The next regular session will be held on Monday, August 14, 2006, at 7:00 p.m. in the Ashland Council Chambers.
There being no further business, the meeting adjourned at 9:20 p.m.