Monday, April 10, 2006

Ashland School District No. 5, Jackson County, Oregon - The Board of Directors met in regular session on April 10, 2006, at 7:00 p.m. in the Ashland Council Chambers.  Present were:


Heidi Parker            )            Chair


Ruth Alexander            )                                  

Amy Amrhein               )            Board Members

Mat Marr                     )

Amy Patton                  )                      


Juli Di Chiro, Superintendent

Pamela Lucas, Business Manager

Diane DeMerritt, Certified Representative

Amy Korth, Classified Representative

Ian Cropper, Student Representative

District Administrators

Media Representative

Jeanne Peterson, Executive Secretary


I.          Call to Order


            The meeting was called to order at 7:00 p.m. by Chair Parker. 


II.         Pledge of Allegiance


III.       Roll Check


            A roll of the board was taken and all members were present.


IV.              Welcome Visitors


            Chair Parker welcomed visitors.  National Qualifiers from the Ashland High School Speech and Debate Team explained the category of speeches they will be giving at the national competition.


            Superintendent Di Chiro announced that Stacy Attis won the IPOD for completing the high school survey for the bond and facilities planning committee.


V.            Consent Agenda


1.         Approve minutes of regular session of March 13, joint work session of March 16, special and work sessions of March 20, and executive session of April 4, 2006.


2.         Personnel


a.            Requests for Leave of Absence


            Jim Haim, Ashland High School Wilderness Charter School Teacher, submitted a request for a .50 leave of absence for the next school year.  It was recommended that his request for a .50 miscellaneous unpaid leave of absence be granted.


            Yuko Yamanouchi, Ashland High School Japanese Teacher, requested a leave of absence for the next school year.  It was recommended that her request be granted as presented.


b.            Resignation


            Sean Bagshaw, Ashland Middle School teacher currently on leave of absence, submitted a letter of resignation.  It was recommended that his resignation be accepted as presented.


Director Amrhein moved that the consent agenda be approved as presented.  Director Alexander seconded and the motion passed unanimously.


VI.       Hear Public Requests not a part of the agenda


There were no public requests.


VII.       Reports


1.         Student and Staff Representative Reports


            Ian Cropper, student representative, reported on the Mr. Grizzly event, athletics, graduation, class elections, and the 8th grade tour.


            Amy Korth, Classified Representative, recognized the clerical and  classified staff for their work behind the scenes.


Diane DeMerritt, Certified Representative, reported on the OSAA state solo contest, AHS Orchestra Music Educators Festival, photography on display at Ashland High School, a new high school course called the Ethics of Scientific Research, Jazz Band Concert, Catalyst program, Ashland Middle School snowshoeing, and the elementary principal search.


2.         Ashland Schools Foundation Report


            Susan Bacon of the Ashland Schools Foundation reported on the kick-off event at the plaza, the efforts and needs for the annual phone drive, and Buy in for Books.


3.         Ashland High School ASPIRE Program


            This will be reported on at the May regular meeting.   


4.         Bond and Facilities Report


            Carol Davis reported on the Open House and reviewed the three options:  replace, enhance, repair.  Marylee Oddo reported on the public survey conducted by The Nelson Report.  The results will be placed on the district website.  The Bond and Facilities Committee will narrow down the options at its meeting of April 12.  The Bond and Facilities Committee will meet with the School Board in a work session on April 26 to provide a recommendation.



5.         February Financial Report


            Pam Lucas reported that the district is still on schedule financially for this year.  She further reported on the implementation of the new web-based financial software.


6.         Superintendent Evaluation Process and Timelines


Chair Parker reported that from now until April 20 the Board will distribute superintendent evaluation forms to the district administrators and association presidents.  The chair will compile those reports upon completion.  Board members will submit superintendent evaluations to the Chair between April 21 and 27, after which the Chair will complete a composite evaluation.  The Board will hold an executive session without the superintendent on April 28 at 1:00 p.m. to discuss the evaluations and develop the board’s formal evaluation document.  The Board will hold an executive session with the superintendent on May 4 at 1:30 p.m. to review the evaluation.  The superintendent’s evaluation will be shared with the public at the regular board meeting of May 8. 


7.         Board Reports


            Board members reported on bond committee work, the speech and debate club, the Ashland Schools Foundation kick-off, spring break, baseball season, K-8 work session, site council input to the food service program, parent-teacher conferences, and the anti bullying and harassment committee work at Ashland Middle School.


8.         Superintendent Report


            Superintendent Di Chiro reported on the recent funding coalition meeting in Salem, the work of the K-8 committee, and the screening process for the elementary principal vacancies.


VIII.            Unfinished Business


1.         Board Policy Revisions – First Reading


Revised Board Policy EBB, Accident Prevention and Safety Procedures, was presented to the Board for first reading.  The Board discussed the time and costs for using alternatives to pesticides.  Director Marr felt it is worth the time and increased costs to avoid chemicals; slight increases in costs are acceptable.  Following further discussion, Director Marr moved and Director Amrhein seconded that the Board approve Revised Board Policy EBB for first reading as amended with the addition of “long-term” inserted after the first word in the second paragraph.


When revising the administrative rule for this policy, Superintendent Di Chiro will address time/cost analysis, emergency situations, and board notification.


The motion passed unanimously. 



IX.            New Business


1.         Adopt 2006-07 School Calendar


Superintendent Di Chiro presented the 2006-07 school calendars and noted that January 12, March 16 and May 25 on the high school calendars will be half-days.  Director Alexander moved that the Board approve the 2006-07 school calendars as amended.  Director Amrhein seconded and the motion passed unanimously.


2.         Sodexho Agreement


            Pam Lucas reported that the fixed price per meal in the Sodexho agreement will increase by 3.39%.  The current cost is $1.5235 per meal and the cost per meal next year will be $1.5575.  Ms. Lucas further reported that the program was recently reviewed by the Oregon Department of Education, and the district had a favorable review.  She felt this was largely due to Sodexho’s expertise in managing the program.  Ms. Lucas recommended renewing the contract with the increased price per meal.


            Superintendent Di Chiro suggested that the Board have a district committee with representatives from each site to help share information and be a problem solving group for the food program.  Chair Parker asked administration to complete a cost analysis of running an in-house program compared to having the Sodexho Program by January of 2007.  Director Marr asked the superintendent to present the make-up of a district committee to the Board at the May regular meeting.


            Director Amrhein moved that the Board renew the contract with Sodexho for food services for one more year as presented by Pam Lucas.  Director Alexander seconded  and the motion passed with the following roll call vote:  Alexander – yes; Amrhein – yes; Marr – no; Parker – yes; Patton – yes.


3.         Joint Subcommittee Report on Briscoe and Lincoln Playgrounds


            Director Amrhein reported on the options discussed at the last Joint Subcommittee meeting as follows:


            Apple:  Trade maintenance of all parks for ownership of two school grounds.


            Banana:  Designate Briscoe and Lincoln as neighborhood Parks and do a lot line adjustment and transfer the property to the City.


            Cantaloupe:  Schools place a deed restriction on portions of Briscoe and Lincoln grounds to serve as neighborhood elements.


            Director Amrhein offered a fourth option:  joint ownership of the playground areas and transfer some portion of the area to Parks in exchange for Parks maintenance for all playgrounds in perpetuity.    


            Following lengthy discussion, the Board agreed to have Director Amrhein schedule another Joint Subcommittee Meeting to discuss transferring district property to the Parks in exchange for maintenance of all playgrounds in perpetuity, with an option to have deed restrictions on Bellview, Helman, and Walker playgrounds. 


            Director Alexander moved to extend the meeting 30 minutes.  Director Amrhein seconded and the motion passed with the following roll call vote:  Alexander – yes; Amrhein – yes; Marr – no; Parker – yes; Patton – yes.


4.         Jackson County Grounds Agreement


            Pam Lucas presented the proposed Jackson County Grounds Agreement for the Board’s consideration.  Following discussion, Chair Parker asked administration to determine the cost of having district maintenance provide the service at the same level as currently provided by Jackson County.  Also determine if the district needs additional equipment.  This will be discussed at the May regular meeting.


5.         Adopt Technology Plan


            Superintendent Di Chiro reviewed the proposed Technology Plan explaining the fiscal commitments of the plan which include moving toward a 25% replacement of computers annually, and replacing the networking system.


            Director Alexander moved that the Board adopt the Technology Plan as presented.  Director Amrhein seconded and the motion passed unanimously.


6.         CISCO Agreement


            This item was tabled until the May regular meeting.


7.         Lincoln School Lease Proposal


            Pam Lucas reviewed the proposal from Children’s World Montessori for three classrooms at Lincoln Elementary.  Following discussion, Director Marr moved that the Board approve the Children’s World Montessori lease of Lincoln School as presented.  Director Alexander seconded and the motion passed unanimously. 


X.            Announcements and Appointments


A Budget Committee Meeting will be held on Monday, April 24, 2006, at 7:00 p.m. in the District Board Room.


A Board Work Session will be held on Wednesday, April 26, 2006, at 7:00 p.m. in the Ashland Middle School Library to meet with the Bond and Facilities Planning Committee to review the bond proposal. 


The next regular session will be held on Monday, May 8, 2006, at 7:00 p.m. in the Ashland Council Chambers.






XI.            Adjournment


            There being no further business, the meeting adjourned at 10:25 p.m.


Jeanne Peterson, Executive Secretary

Download File
4-10-06 Regular Minutes.pdf


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